Summary of our Privacy Policy
This is a summary of our new privacy policy. It covers every EmaxIT International iVisionMT mobile application that links here, and all the products and services contained on those mobile applications. The Privacy Policy follows the same structure as this summary and constitutes the actual legal document.
Our privacy commitment: EmaxIT International will never sell your information to any parties. This policy tells you what information we do collect from you, what we do with it, who can access it, and what you can do about it.
Information EmaxIT collects and controls
We only collect the information that iVisionMT application needs which is related to workforce management. Some of that information are the sign up, submitting requests, mobile IP or Clock-in using Geo Punch. We store your employee ID information in your mobile, all other information is maintaining by your employer such as geographical location when using Geo Punch service, requests details such as leave request or excuse request.
What we do with your information
We use your information to process the workforce services you’ve requested, create and maintain your requests and view your attendance details.
You can decline certain kinds of information or permission use either by not providing the information in the first place or by opting out later. We do not use cookies for all our mobile apps.
We limit access to your personal information to our employees and contractors who have a legitimate need to use it. If we share your information with other parties (like developers, service providers, domain registrars, and reselling partners), they must have appropriate security measures and a valid reason for using your information, typically to serve you.
The European Economic Area (EEA) provides certain rights to data subjects (including access, rectification, erasure, restriction of processing, data portability, and the right to object and to complain). EmaxIT International undertakes to provide you the same rights no matter where you choose to live.
We keep your personal information for as long as it is required for the purposes stated in this Privacy Policy. When we no longer have a legitimate need to process your information, we will delete, anonymize, or isolate your information, whichever is appropriate.
Information that EmaxIT International processes on your behalf
If you handle other people’s data using EmaxIT International iVisionMT mobile apps, such as information about your employees, you are entrusting that data to us for processing. If you use an EmaxIT International iVisionMT mobile apps and give the app access to your contacts and photo library, you are entrusting data to us. The data you entrust to us for processing is called service data.
You own your service data. We protect it, limit access to it, and only process it according to your instructions. You may access it, share it through third-party integrations, and request that we export or delete it.
We hold the data in your account as long as you choose to use EmaxIT International iVisionMT Services. After you terminate your account, your data will be automatically deleted from our active database within 1 month and from our backups within 1 month after that.
If you are in the European Economic Area and you believe that someone has entrusted your information to us for processing (for instance, your employer or a company whose services you use), you can request certain actions from us regarding your data. To exercise those data rights, please contact the person or company that entrusted the data to us and we will work with them on your request.
General
There are some limitations to the privacy we can promise you. We will disclose personal information if it’s necessary to comply with a legal obligation, prevent fraud, enforce an agreement, or protect our users’ safety. We do not currently honor Do Not Track signals from internet browsers; when a universal standard for processing them emerges, we will follow it.
Third-party websites and social media widgets have their own separate privacy policies. Always check the relevant privacy policy before sharing personal information with third parties.
We will contact you to let you know if we make any major changes to our privacy policy, or in the highly unlikely event that we ever decide to sell our business.
Privacy Policy
This Privacy Policy statement is made by the EmaxIT International consisting of all the entities listed here (collectively, “EmaxIT”, “we”, “us” or “our”) and is effective as of 1st January 2019. It applies to all our divisions: EmaxIT and iVisionMT.
EmaxIT’s Privacy Commitment
EmaxIT has worried about customer and user privacy from the formation date. We ask for only the least amount of information necessary, gathering only what we believe is essential for doing business, or for the specific transaction at hand..
The goal of this policy is to make explicit the information we gather on our customers and users, how we will use it, and how we will not.
Scope of this Privacy Policy
This Privacy Policy applies to all EmaxIT International iVisionMT mobile apps that link to it. It also applies to the products and services provided by EmaxIT through these websites, our mobile applications, and applications posted by EmaxIT on EmaxIT’s online marketplace and in other third-party online marketplaces. This Privacy Policy does not apply to any of our websites, products or services that have a separate privacy policy.
Part I: Information EmaxIT collects and controls
What information EmaxIT collects
We collect information about you only if we need the information for some legitimate purpose. EmaxIT will have information about you only if (a) you have provided the information yourself, or (b) EmaxIT has obtained the information from a third party. Below we describe the various scenarios that fall under each of those categories and the information collected in each one.
Information that you provide us
- Account signup: When you sign up for an account to access and use iVisionMT mobile application, we ask for information like employee ID and password to complete the account signup process. After signing up, you will have the option of choosing a profile photo to be use in your iVisionMT personnel file if you provide these, they will be used only to be displayed as your profile picture.
- Requests submissions: We send information to your employer’s iVisionMT server that you submit when you (i) signup, (ii)submit leave request, (iii)submit excuse request, (iv)submit manual adjustment request or (v)do Geo punch.
- Testimonials: When you authorize us to post testimonials about our products and services on websites, we may include your name and other personal information in the testimonial. You will be given an opportunity to review and approve the testimonial before we post it. If you wish to update or delete your testimonial, you can contact us at apps@emaxit.com
Information that we collect from third parties
- Signups using federated authentication service providers: You can log in to EmaxIT Services using supported federated authentication service providers such as LinkedIn, Microsoft and Google. These services will authenticate your identity and give you the option to share certain personal information with us, such as your name and email address.
- Referrals: If someone has referred any of our products or services to you through any of our referral programs, that person may have provided us your name, email address and other personal information. You may contact us at apps@emaxit.com to request that we remove your information from our database. If you provide us information about another person, or if another person gives us your information, we will only use that information for the specific reason for which it was provided to us.
- Information from our reselling partners and service providers: If you contact any of our reselling partners, or otherwise express interest in any of our products or services to them, the reselling partner may pass your name, email address, company name and other information to EmaxIT. If you register for or attend an event that is sponsored by EmaxIT, the event organizer may share your information with us. EmaxIT may also receive information about you from review sites if you comment on any review of our products and services, and from other third-party service providers that we engage for marketing our products and services.
- Information from social media sites and other publicly available sources: When you interact or engage with us on social media sites such as Facebook, Twitter, Google+ and Instagram through posts, comments, questions and other interactions, we may collect such publicly available information, including profile information, to allow us to connect with you, improve our products, or better understand user reactions and issues. We must tell you that once collected, this information may remain with us even if you delete it from the social media sites. EmaxIT may also add and update information about you, from other publicly available sources.
Purposes for using information
In addition to the purposes mentioned above, we may use your information for the following purposes:
- To communicate with you (such as through email) about products that you have downloaded and services that you have signed up for, changes to this Privacy Policy, changes to the Terms of Service, or important notices.
- To keep you posted on new products and services, upcoming events, offers, promotions and other information that we think will be of interest to you.
- To ask you to participate in surveys, or to solicit feedback on our products and services.
- To set up and maintain your account, and to do all other things required for providing our services, such as enabling collaboration, providing website and mail hosting, and backing up and restoring your data.
- To understand how users use our products and services, to monitor and prevent problems, and to improve our products and services.
- To provide customer support, and to analyze and improve our interactions with customers.
- To detect and prevent fraudulent transactions and other illegal activities, to report spam, and to protect the rights and interests of EmaxIT, EmaxIT’s users, third parties and the public.
- To update, expand and analyze our records, identify new customers, and provide products and services that may be of interest to you.
- To analyze trends, administer our websites, and track visitor navigations on our websites to understand what visitors are looking for and to better help them.
- To monitor and improve marketing campaigns and make suggestions relevant to the user.
Legal bases for collecting and using information
Legal processing bases applicable to EmaxIT: If you are an individual from the European Economic Area (EEA), our legal basis for information collection and use depends on the personal information concerned and the context in which we collect it. Most of our information collection and processing activities are typically based on (i) contractual necessity, (ii) one or more legitimate interests of EmaxIT or a third party that are not overridden by your data protection interests, or (iii) your consent. Sometimes, we may be legally required to collect your information, or may need your personal information to protect your vital interests or those of another person.
Withdrawal of consent: Where we rely on your consent as the legal basis, you have the right to withdraw your consent at any time, but this will not affect any processing that has already taken place.
Legitimate interests notice: Where we rely on legitimate interests as the legal basis and those legitimate interests are not specified above, we will clearly explain to you what those legitimate interests are at the time that we collect your information.
Your choice in information use
Opt out of non-essential electronic communications: You may opt out of receiving newsletters and other non-essential messages by using the ‘unsubscribe’ function included in all such messages. However, you will continue to receive notices and essential transnational emails.
Disable cookies: You can disable browser cookies before visiting our websites. However, if you do so, you may not be able to use certain features of the websites properly.
Optional information: You can choose not to provide optional profile information such as your photo. You can also delete or change your optional profile information. You can always choose not to fill in non-mandatory fields when you submit any form linked to our websites.
Who we share your information with
All EmaxIT entities listed here have access to the information covered in Part I. We do not sell any personal information. We share your information only in the ways that are described in this Privacy Policy, and only with parties who adopt appropriate confidentiality and security measures.
Employees and independent contractors: Employees and independent contractors of all EmaxIT entities have access to the information covered in Part I on a need-to-know basis. We require all employees and independent contractors of EmaxIT entities to follow this Privacy Policy for personal information that we share with them.
Reselling partners: We may share your personal information with our authorized reselling partners in your region, solely for the purpose of contacting you about products that you have downloaded or services that you have signed up for. We will give you an option to opt out of continuing to work with that partner.
Marketplace application developers: When you install or purchase any application developed using EmaxIT’s APIs that is posted on EmaxIT’s online marketplace, your name and email address will be shared with the developer of the application, so they may engage with you directly as the provider of that application or service. EmaxIT does not control the use of your personal information by the developers, which will be based on their own privacy policies.
Other cases: Other scenarios in which we may share the same information covered under Parts I and II are described in Part III.
Your rights with respect to information we hold about you as a controller
If you are in the European Economic Area (EEA), you have the following rights with respect to information that EmaxIT holds about you. EmaxIT undertakes to provide you the same rights no matter where you choose to live.
Right to access: You have the right to access (and obtain a copy of, if required) the categories of personal information that we hold about you, including the information’s source, purpose and period of processing, and the persons to whom the information is shared
Right to rectification: You have the right to update the information we hold about you or to rectify any inaccuracies. Based on the purpose for which we use your information, you can instruct us to add supplemental information about you in our database.
Right to erasure: You have the right to request that we delete your personal information in certain circumstances, such as when it is no longer necessary for the purpose for which it was originally collected.
Right to restriction of processing: You may also have the right to request to restrict the use of your information in certain circumstances, such as when you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Right to data portability: You have the right to transfer your information to a third party in a structured, commonly used and machine-readable format, in circumstances where the information is processed with your consent or by automated means.
Right to object: You have the right to object to the use of your information in certain circumstances, such as the use of your personal information for direct marketing.
Right to complain: You have the right to complain to the appropriate supervisory authority if you have any grievance against the way we collect, use or share your information. This right may not be available to you if there is no supervisory authority dealing with data protection in your country.
Retention of information
We retain your personal information for as long as it is required for the purposes stated in this Privacy Policy. Sometimes, we may retain your information for longer periods as permitted or required by law, such as to maintain suppression lists, prevent abuse, if required in connection with a legal claim or proceeding, to enforce our agreements, for tax, accounting, or to comply with other legal obligations. When we no longer have a legitimate need to process your information, we will delete or anonymize your information from our active databases. We will also securely store the information and isolate it from further processing on backup discs until deletion is possible.
Part II: Information that EmaxIT processes on your behalf
Information entrusted to EmaxIT and purpose
Information provided in connection with services: You may entrust information that you or your organization (“you”) control, to EmaxIT in connection with use of our services or for requesting technical support for our products. This includes information regarding your employees or data that you hold and use on behalf of another person for a specific purpose, such as a employee to whom you provide services. The data may either be stored on our servers when you use our services or transferred or shared to us as part of a request for technical support or other services.
Information from mobile devices: When you elect to allow it, some of our mobile applications have access to the camera, location, photo library, and other information stored on your mobile device. Our applications require such access to provide their services. You may disable the mobile applications’ access to this information at any time by editing the settings on your mobile device. The data stored on your mobile device and their location information to which the mobile applications have access will be used in the context of the mobile application, and transferred to and associated with your account in the corresponding services (in which case the data will be stored on our servers) or products (in which case the data will remain with you unless you share it with us).
(All the information entrusted to EmaxIT is collectively termed “service data”)
Ownership and control of your service data
We recognize that you own your service data. We provide you complete control of your service data by providing you the ability to (i) access your service data, (ii) share your service data through supported third-party integrations, and (iii) request export or deletion of your service data.
How we use service data
We process your service data when you provide us instructions through the various modules of our services. For example, when you submit leave request.
Push notifications
If you have enabled notification on our mobile applications, we will push notifications through a push notification provider such as Apple Push Notification Service, Google Cloud Messaging or Windows Push Notification Services. You can manage your push notification preferences or deactivate these notifications by turning off notifications in the application or device settings.
Who we share service data with
EmaxIT and third party sub-processors: In order to provide services and technical support for our products, the contracting entity within the EmaxIT engages other group entities and third parties .
Employees and independent contractors: We may provide access to your service data to our employees and individuals who are independent contractors of the EmaxIT entities involved in providing the services (collectively our “employees”) so that they can identify, analyze and resolve errors. We ensure that access by our employees to your service data is restricted to specific individuals and is logged and audited. Our employees will also have access to data that you knowingly share with us for technical support or to import data into our products or services. We communicate our privacy and security guidelines to our employees and strictly enforce privacy safeguards within the EmaxIT.
Third-party integrations you have enabled: Most of our products and services support integrations with third-party products and services. If you choose to enable any third-party integrations, you may be allowing the third party to access your service information and personal information about you. We encourage you to review the privacy practices of the third-party services and products before you enable integrations with them.
Other cases: Other scenarios in which we may share information that are common to information covered under Parts I and II are described in Part III.
Retention of information
We hold the data in your account as long as you choose to use EmaxIT Services. Once you terminate your EmaxIT user account, your data will eventually get deleted from active database during the next clean-up that occurs once in 1 month. The data deleted from active database will be deleted from backups after 1 months. This dose not include deleting your data from your Employer’s iVisionMT server.
Data subject requests
If you are from the European Economic Area and you believe that we store, use or process your information on behalf of one of our customers, please contact the customer if you would like to access, rectify, erase, restrict or object to processing, or export your personal data. We will extend our support to our customer in responding to your request within a reasonable timeframe.
Part III – General
Children’s personal information
Our products and services are not directed to individuals under 16. EmaxIT does not knowingly collect personal information from children who are under 16 years of age. If you believe that a child under 16 years has provided personal information to us, please write to apps@emaxit.com with the details, and we will take the necessary steps to delete the information we hold about that child.
Blogs and forums
We offer publicly accessible blogs and forums on our websites. Please be aware that any information you provide on these blogs and forums may be used to contact you with unsolicited messages. We urge you to be cautious in disclosing personal information in our blogs and forums. EmaxIT is not responsible for the personal information you elect to disclose publicly. Your posts and certain profile information may remain even after you terminate your account with EmaxIT. To request the removal of your information from our blogs and forums, you can contact us at apps@emaxit.com
Disclosures in compliance with legal obligations
We may be required by law to preserve or disclose your personal information and service data to comply with any applicable law, regulation, legal process or governmental request, including to meet national security requirements.
Enforcement of our rights
We may disclose personal information and service data to a third party if we believe that such disclosure is necessary for preventing fraud, investigating any suspected illegal activity, enforcing our agreements or policies, or protecting the safety of our users.
Business Transfers
We do not intend to sell our business. However, in the unlikely event that we sell our business or get acquired or merged, we will ensure that the acquiring entity is legally bound to honor our commitments to you. We will notify you via email or through a prominent notice on our website of any change in ownership or in the uses of your personal information and service data. We will also notify you about any choices you may have regarding your personal information and service data.
Compliance with this Privacy Policy
We make every effort, including periodic reviews, to ensure that personal information you provide is used in conformity with this Privacy Policy. If you have any concerns about our adherence to this Privacy Policy or the manner in which your personal information is used, kindly write to us apps@emaxit.com We’ll contact you, and if required, coordinate with the appropriate regulatory authorities to effectively address your concerns.
Notification of changes
We may modify the Privacy Policy at any time, upon notifying you through a service announcement or by sending an email to your primary email address. If we make significant changes to the Privacy Policy that affect your rights, you will be provided with at least 30 days’ advance notice of the changes by email to your primary email address. If you think that the updated Privacy Policy affects your rights with respect to your use of our products or services, you may terminate your use by sending us an email within 30 days. Your continued use after the effective date of changes to the Privacy Policy will be deemed to be your agreement to the modified Privacy Policy. You will not receive email notification of minor changes to the Privacy Policy. If you are concerned about how your personal information is used, you should check back at www.emaxit.com/ivisionmt-ess-mobile-privacy-policy periodically.